Education IT

Empowering the Science of Education @ Purdue

Education IT - Empowering the Science of Education @ Purdue

FileLocker – Share Files Securely

If you need to share files securly with others and you don’t want to risk placing your files on a cunsumer file sharing site, a good alternative @ Purdue is to use use FileLocker to distribute / share your files.

FileLocker is a free Purdue system that allows large files (up to 1 GB) to be securely uploaded and distributed. Files are encrypted within the system and you can protect files with a download password that non-Purdue people can use to fetch the file.

For example, instead of sending out CD’s in the mail to distribute a large file, you could upload it to FileLocker to enable others to securely download it.  If you need to share a group of files and folders, you could upload a ZIP file to FileLocker. 

Here is a blurb from the FileLocker online help:

Learn how to share an uploaded file with anyone using a publicly available URL

1. After uploading a file, click on the file that you want to share and check the box next to “Public Share”.
2. Once the box is checked, you’ll be prompted to choose which email addresses should receive a link to the file you are sharing. You must also specify whether the share will expire after one use, or whether it can be downloaded repeatedly.
3. If the file may be downloaded repeatedly, you must specify a password that must be entered before the file can be downloaded. You will have to communicate this password to any intended recipients of the file through some other secure means (phone, encrypted email, etc).
4. Once you click share, a publicly accessible URL to download the file will be created, any email addresses you’ve entered will be sent an email notifying them that file is now available at the generated URL, and the URL will be displayed.
5. You may view the publicly accessible download URL and send it to additional people by email at any time after you share the file publicly by clicking on the “(view link)” text next to the Public Share checkbox.

You can find more information about FileLocker on these web pages:

http://www.itap.purdue.edu/service/catalog/detail.cfm?id=126
http://www.purdue.edu/securepurdue/services/index.cfm

Here is the direct link to the FileLocker login page (requires Purdue career account to log in):

https://filelocker.purdue.edu

Thank you and happy file sharing!

–Education IT

Educause: Cloud Data Storage Solutions: Dropbox Security & Privacy Considerations

Cloud Data Storage Solutions: Dropbox Security & Privacy Considerations from Educause:

https://wiki.internet2.edu/confluence/display/itsg2/Cloud+Data+Storage+Solutions

Recommendations

  • Use of cloud data storage solutions such as Dropbox should typically be avoided for storage of high risk institutional information. That is, a file that contains private or sensitive information, information that is covered by federal regulations, or that has a very high intellectual property value to your institution.
  • On the other hand, information that is intended to be public may be safely shared using Dropbox.
  • Always create a backup user account that has access to the Dropbox.
  • Always ask your institution’s information security officer or team to assist you to evaluate the appropriateness of using Dropbox for specific instances of institutional data storage and sharing.

How To Log Into SharePoint

If you’re having problems connecting to a SharePoint site, the following pointers may help…

1. The main COE and Departmental SharePoint sites can be found here:

2. If you are trying to access SharePoint from off-campus, you do NOT need to use the Purdue VPN.  You can simply connect to the site you need.

3. If SharePoint prompts you for a username and password, please prefix your username with “ONEPURDUE\”.  For example:

ONEPURDUE\YourCareerAccount

Please ensure that you are using the backslash \ and not the forward slash / between ONEPURDUE and YourCareerAccount.  The backslash \ is required.  If you use the forward slash / it will NOT work.  It is a subtle thing, but it could be the difference between successfully logging in and getting an access denied message.

4. For more help with SharePoint, please see this document…

SharePoint Quick Start Guide (PDF)  

Thank you and Happy SharePointing!!!

–Education IT

Purdue: Supercomputers Slow Down to Stay Cool in Summer Heat

An article about Purdue in CHE:

A group of information-technology specialists at Purdue University has found a way to beat the heat for a university data center’s two supercomputers. This summer, when temperatures rose and the campus cooling system wasn’t doing enough to bring them down, Purdue’s IT team reined in the clusters’ computing speeds to cut down on the heat the computers were generating.

For the rest of the story…

 http://chronicle.com/blogPost/Supercomputers-Slow-Down-to/26363

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