Videoconferencing

Connectivity problems @ Home?

This can occur for a variety of reasons such as a server, system or ISP being overwhelmed, or your home network dropping momentarily. If this happens, try to reconnect.

Some things to look out for on your home network:

1) Are you too far from your wifi router? Make sure the signal is strong. If not, consider moving closer to the wifi router. Also, consider plugging directly into your router with a network cable if that is at all possible. A wired network is more stable than a wireless one.

2) Is anybody else in your house streaming (such as YouTube, Netflix, etc.)? If so, might have to ask them to stop. Depending on your home network, steaming an HD movie, for example, can overwhelm a slower home internet connection.

It is possible that your home Internet connection can be experiencing problems, especially if many people in the area / neighborhood / city are using it heavily. This may not be noticeable when browsing the web, or streaming video/audio in a one-way download; however it will be noticeable when doing live two-way video or audio. You may want to contact your ISP to ask if loads are high in your area. You can also try power cycling your cable modem and wireless router. If a video+audio call is choppy, try turning off video and see if audio improves.

How To Collaborate Online

  1. Email – official Purdue communication
    • Continue to monitor and respond to emails
  2. Remote desktop – databases and U: drive      
    1. Access your personalized environment and secure resources as usual on your office computer
    2. Access restricted databases with your office computer (e.g. ACAD MS Access databases).
  3. Teams –real-time office chat, video, file sharing (not for classes)
  4. Zoom – videoconferencing and screensharing
    • Purdue campus license
  5. WebEx – videoconferencing and screensharing
    • Faculty and staff – 1000 connections
    • Students – 8 connections
  6. OneDrive (or Box)
    • share documents with staff and students outside of your office
  7. LMS – Brightspace
    • Use internal messaging tools to communicate with students

For information about How to Teach Remotely, see:

Teaching Remotely Overview – from Purdue Innovative Learning
https://www.purdue.edu/innovativelearning/teaching-remotely/

See:
https://edit.education.purdue.edu/download2/How-To-Collaborate.pdf

Microsoft Teams

Teams logo

Dear College of Education,

You may have received an email over the weekend about being added to Microsoft Teams.  That was me (Bob Evans).  Microsoft Teams is part of Office 365 and is Microsoft’s flagship tool for team collaboration which includes chat, videoconferencing, file sharing, etc.  It is a great tool for both local and remote collaboration.  And because it is licensed by Purdue, it is secure and not being used for commercial data mining of University operations.  Teams will be replacing Skype for Business in July of 2021.

Here is a short video that gives a quick overview of Teams:

Welcome to Teams

https://support.office.com/en-us/article/video-welcome-to-microsoft-teams-b98d533f-118e-4bae-bf44-3df2470c2b12

This tool has recently become available to the campus and last week I began staging Teams for our College so people can use it if desired.

A “Team” has been created for each major department in our College.

Within each department, “Channels” have been created for each office, center and/or program.  Channels are where the work and collaboration takes place (chat, video, file sharing, etc.).  If you see a “lock” icon next to a channel, that means the channel is private and only accessible to the members of that channel (a team includes everyone, but a channel can be a subset of the team).

Feel free to check out Microsoft Teams.  You can access it via any web browser by logging into Office 365…

https://www.office.com/

…and look for the “Teams” icon:

Teams icon

You can also download a Teams app for Windows, Mac OS, iOS, or Android.

Here are training resources for Teams:

Teams Interactive Demo

https://teamsdemo.office.com/

Microsoft Teams Video Training

https://support.office.com/en-us/article/microsoft-teams-video-training-4f108e54-240b-4351-8084-b1089f0d21d7

End user training for Microsoft Teams

https://docs.microsoft.com/en-us/microsoftteams/enduser-training

For those who want to use Microsoft Teams and do not have the client app installed on your computer/laptop/tablet/phone, you can locate the app using this web page:

Download Microsoft Teams on any Device

https://teams.microsoft.com/downloads

Please send email to EdIT@purdue.edu if you have any questions or need an additional private channel added to your departmental Team.  EdIT is still learning about Teams and we hope to learn together with all of you as this tool unfolds.  Thank you!  😊

Robert Evans
Director, Education Office of Information Technology
Managing Director, Teaching Resource Center
Chair, College of Education Safety Committee
Purdue University College of Education