How to give someone access to your Outlook calendar

Do you need to give someone access to your Outlook calendar? No problem! The following PDF document contains screen shots and steps for how to do this…

For Windows:
Outlook Calendar Access For Windows

For Mac:
Outlook Calendar Access For Mac

Please note that the process of giving someone access to your calendar is something that only you can do. The Education IT team does not have administrative access to the central Purdue Exchange server or your email/calendar account, so we cannot do this for you. However, if you encounter any problems with the steps found in the PDF document above, let us know and we would be happy to consult with you.

Thank you!

— Education IT (edit@purdue.edu)

New email header will alert individuals to probable phishing scams

Please note the following post from ITaP:

Due to the continual increase in phishing attempts targeting Purdue email accounts, ITaP has created a new email header that will alert Purdue mail users to probable phishing scams.

All individuals who use an @purdue.edu email address will be affected by this change. The alert will be added to the top of messages and will read as follows:

Please be advised that the email below contains a link associated with an identified phishing scam. Clicking on the link may harm your computer. If you believe your Purdue career account has been compromised, please contact your local academic IT support or the ITaP Customer Service Center at 765-494-4000 for help managing risk to you and the University.

For more information see:

http://www.itap.purdue.edu/newsroom/news/140114_phishing_header.html

Writer: Andrea Thomas, ITaP technology writer, 765-496-8204, thomas78@purdue.edu

Source: Mick Haberzetle, manager of messaging and application services, 765-496-1067, mick@purdue.edu

David Shaw, chief information security officer, 765-496-8289, shaw46@purdue.edu

Determine your Exchange mailbox size and quota

There are a few different ways to determine how much space you have available on the Exchange server.  The Exchange server includes your email, calendar, tasks, etc.

1. If you’re using a PC / Windows, do the following…

  1. Go to the “File” tab and look for the section in the middle called “Mailbox Cleanup.”  There you will see a graph showing the amount of space you are using on the Exchange server, along with numbers showing the amount of MB’s free and the total amount of MB’s available:
    On a PC Outlook 2010-4
  2. You can also right-click the top-most folder (usually your name or email address) in the Outlook folder list and select “Data File Properties” and then click the “Folder Size” button on the General tab.  Then click the “Server Data” tab to view the size of your Exchange account on the server (not that this can take a minute or two to calculate).

2. If you’re using a Mac, do the following…

  1. In Outlook 2011 for Mac, you will need right-click, or ctrl-click, a folder in the folder list and select “Folder Properties.”  Then click the “Storage” tab to view the size of that folder.  Unfortunately, there is no way within Outlook 2011 to see a storage summary of your entire Exchange account, so you’ll need to cick each folder individually and add the amount of space used by each (i.e. Inbox, Sent Items, Trash, Calendar, Tasks, etc.).Mac Outlook 2011 Inbox Properties Bob Evans

    Mac Outlook 2011 Folder Sizes Bob Evans

3. If you’re using a web browser, do the following…  (Mac users may find this method easier)

  1. Log into the Exchange web portal:  https://owa.purdue.edu
  2. Hover the mouse over your name in the top left and the mailbox size and quota details will appear:
    On a PC in OWA 07-30-2013 9-57-09 AMOn a Mac in OWA    

Hope this helps.  Happy emailing!

— Education IT