See this article in Purdue Today:
Author: Robert Evans
IT Director for the Purdue University College of Education
If people are reporting that your emails are going into a Junk Mail or Spam folder, the people reporting the problem may need to adjust their spam filter settings. For tips on what can be done see:
“For instructors, getting the most out of class time often requires uploading presentation materials and priming classroom technology before the start of class. When the clock is ticking, a basic understanding of classroom technology at Purdue and a few best practices can help ensure a seamless transition from pre-class setup to teaching.”
For more information see:
Looking for internal resources within the College of Education and the Teacher Education Program? Try searching via the Education Intranet Resource Search Engine:
Education Intranet Resource Search Engine
Reasons to use Purdue email systems
In other words, reasons not to forward your Purdue email to a non-Purdue email service:
1. Purdue email is considered an official Purdue record.
- Public Records: http://www.purdue.edu/business/records/Public_Records/index.html
- Email Policy: https://www.purdue.edu/policies/information-technology/s7.html
2. Purdue is legally liable to protect and retain Purdue records, including student information regulated by FERPA that may be conveyed in email and email attachments.
- Purdue Email Policy: Users are reminded that any e-mail sent from a University Email Account or residing on University Email Services may be considered a public record under the Indiana Public Records Act (IC 5-14-3) and may be subject to disclosure. Users need to exercise judgment in sending content that may be deemed confidential or that they otherwise do not wish to be disclosed. Furthermore, email transmissions may not be secure, and contents that are expected to remain confidential need to be communicated via means other than email. Common examples of confidential contents include: student grades, personnel records, individual donor gift records, personally identifiable information, and data subject to federal and state laws or regulations, including but not limited to, the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Family Educational Rights and Privacy Act (FERPA) and the Gramm Leach Bliley Act (GLBA).
3. Using consumer email systems for Purdue email, when not contractually obligated to Purdue, causes Purdue to lose control of records, and circumvents Purdue access controls. Purdue has created access controls to protect and provide secure access to email. The security of 3rd party email systems cannot be guaranteed by Purdue. While some email users may be able to safely forward their Purdue email to a non-Purdue email account, employees who handle official Purdue data are bound by Purdue policy to ensure that Purdue data remains protected in ways that comply with all applicable laws and regulations.
4. The Purdue records retention policy must be complied with even if Purdue email is forwarded to a non-Purdue server.
5. Consumer email systems are typically commercial data-mining systems. Purdue students and employees may not consent to having the content of their email messages forwarded to, or entered into, a commercial data-mining system and tracked/indexed or potentially targeted with advertising, etc.
6. Caching a Purdue career account username password within a consumer email system (not an email client, but email systems/servers) that Purdue has not legally contracted puts Purdue systems and/or accounts at risk. Some non-Purdue email systems will offer to log into your Purdue email account on your behalf and pull your Purdue email onto their servers. It is OK for users to do this for their personally owned email and their own data, but this practice can put the data of students, and Purdue data in general, at risk.
7. When forwarding all Purdue email to a personal email account, a freedom of information act records request could impact someone’s personal account, and potentially bring personal email into litigation. Or it could cause Purdue to become out of compliance with laws that require Purdue to control and access Purdue-owned data.
Dear TRC Patrons,
If you’ll be visiting the TRC to check out materials, here is a PDF document that provides location by subject matter:
— TRC Staff
If you are trying to organize your email to make it easier to process, you may want to consider trying a “non-Purdue” email rule. A non-Purdue email rule will automatically move any email message that does not come from an @purdue.edu address into a non-Purdue folder. You can add exceptions to the rule so certain non-Purdue email addresses that are a priority for you will remain in your primary Inbox folder. Here is a PDF document describing how to set this up:
Dear TRC Patrons,
Welcome back to Purdue! The Technology Resources Center hours this fall will be Monday through Friday from 8:00 am to 5:30 pm. If, for some reason, these hours need to change on a particular day, we will send a note to Edu mailing lists.
Please stop by and say hello to our TRC team: Phal, Brenda and Louanne. And, of course, please feel free to settle in and make use of the TRC as your Teacher Education Program home on the West Lafayette campus…
As always, if you need to check out materials from the TRC, bring your Purdue ID card with you. You can search the TRC holdings using our online catalog (see search box down in the right column of the web site). If you need to return “normal sized” books after hours, please use the drop-box by the doors. To return “big books” please slide them between the doors. If faculty members need to place materials on reserve for use only in the TRC, please see a TRC staff member. And…if you have any questions, please feel free to email us at email@example.com.
Thank you and happy new school year!!! 🙂
Bob, Brenda, Louanne & Phal
The College of Education Business office has released information about who on their team supports various services, along with information about IT resources that they support:
Business Office Guide
Who to talk to….
Stacey Beyer: Grant and Account management.
Shelley Burton: Monthly payroll, hiring of graduate students, and travel questions/help.
Carrie Brier: Bi-weekly payroll, hiring of undergrad students, purchasing items, consultant payments, non-travel reimbursements.
Marshay Jolly: Any other questions.
Concur: Purdue’s online travel approval, booking & expense system. Access through OneCampus website https://one.purdue.edu/.
Employee Self-Service: You will be able to change your personal information such as home address/phone, bank details for direct deposit and suppress personal data. You will also be able to access your monthly salary statements here. Access through the OnePurdue portal located on the OneCampus website https://one.purdue.edu/.
Ariba: Purdue’s online procurement system.
AIMS: Grant management system that financial projections are created out of by your account manager and sent to you on a frequent basis.
SPS Preaward: All grant proposals and budgets should be routed through this group. You will have a specialist assigned to you and they will help you with the submission of any proposals. If you’d like to submit a proposal email firstname.lastname@example.org.
Have any financial, HR or grant related questions PLEASE contact the business office first. The majority of the time we will be able to either answer your questions or direct you to the correct person that can.
Stacey Beyer, email@example.com, 4-2338, Room 6122
Shelley Burton, firstname.lastname@example.org, 4-2337, Room 6117
Carrie Brier, email@example.com, 4-2342, Room 6119
Marshay Jolly, firstname.lastname@example.org, 4-2340, Room 6120
For those using SharePoint, please refer to the following SharePoint 2013 Quick Reference Guide:
Please let the Education IT team know if you have any SharePoint questions. Thank you!
~ Education IT, email@example.com
If you are trying to access videos on the Purdue MediaSpace streaming video server using Internet Explorer (IE) and the videos are not playing, please see the following PDF document that should help resolve the problem:
If the steps in the above PDF do not work, you may want to try using Firefox. If the video does not play in Firefox, please be sure that the “Adobe Flash” plugin is enabled in Firefox (see screenshot on page two of the above PDF).
Thank you and happy computing!
— Education IT (firstname.lastname@example.org)