Information Technology

More sophisticated phishing attempts reinforce need for caution, security expert says

“More and more sophisticated phishing attempts have led to an increase in the number of individuals at Purdue falling victim to email scams by more than tenfold in the last two years.  Purdue never solicits personal information — such as passwords and account numbers — via email, phone or any other electronic manner.”  Read more on this page…

http://www.itap.purdue.edu/newsroom/news/130816_phishing_increase.html

Determine your Exchange mailbox size and quota

There are a few different ways to determine how much space you have available on the Exchange server.  The Exchange server includes your email, calendar, tasks, etc.

1. If you’re using a PC / Windows, do the following…

  1. Go to the “File” tab and look for the section in the middle called “Mailbox Cleanup.”  There you will see a graph showing the amount of space you are using on the Exchange server, along with numbers showing the amount of MB’s free and the total amount of MB’s available:
    On a PC Outlook 2010-4
  2. You can also right-click the top-most folder (usually your name or email address) in the Outlook folder list and select “Data File Properties” and then click the “Folder Size” button on the General tab.  Then click the “Server Data” tab to view the size of your Exchange account on the server (not that this can take a minute or two to calculate).

2. If you’re using a Mac, do the following…

  1. In Outlook 2011 for Mac, you will need right-click, or ctrl-click, a folder in the folder list and select “Folder Properties.”  Then click the “Storage” tab to view the size of that folder.  Unfortunately, there is no way within Outlook 2011 to see a storage summary of your entire Exchange account, so you’ll need to cick each folder individually and add the amount of space used by each (i.e. Inbox, Sent Items, Trash, Calendar, Tasks, etc.).Mac Outlook 2011 Inbox Properties Bob Evans

    Mac Outlook 2011 Folder Sizes Bob Evans

3. If you’re using a web browser, do the following…  (Mac users may find this method easier)

  1. Log into the Exchange web portal:  https://owa.purdue.edu
  2. Hover the mouse over your name in the top left and the mailbox size and quota details will appear:
    On a PC in OWA 07-30-2013 9-57-09 AMOn a Mac in OWA    

Hope this helps.  Happy emailing!

— Education IT

NMC Horizon Report :: 2013 Higher Education Edition

Horizon Report Overview: Emerging Technologies Today and Tomorrow

2013 Horizon Report Overview: Emerging Technologies Today and Tomorrow

3 minute video overview of 6 emerging technologies
http://www.youtube.com/watch?v=qjUtoZllJ1I

Full Report
http://www.nmc.org/publications/2013-horizon-report-higher-ed

Summary PDF from Educasue
http://www.educause.edu/ir/library/pdf/LIVE1306.pdf

Webinar from Educasue
http://www.educause.edu/library/resources/horizon-report-action-emerging-technologies-today-and-tomorrow-2

CHE: Before MOOCs, ‘Colleges of the Air’
http://chronicle.com/blogs/conversation/2013/04/23/before-moocs-colleges-of-the-air

Purdue IT testing Windows 8 to identify issues with compatibility and ease of use

Purdue students, faculty, and staff who received computers as gifts over the holidays and were introduced to the newest version of Microsoft Windows may be asking when the University will move to Windows 8. Purdue IT is taking a staged and planned approach to determine if and when student labs and faculty and staff computers will migrate to Windows 8.

For more information on the approach, and tips for using your personal computer with Windows 8 on campus, please visit:

https://www.itap.purdue.edu/newsroom/detail.cfm?NewsId=2724

 

SharePoint Security Statement

SharePoint Security Statement

  1. Even though specific SharePoint sites or items may be password protected, SharePoint is an Internet-connected server which means that anyone in the world can generally contact the server and attempt to log in.
  2. Anyone, anywhere in the world, with the correct username and password can access information on the SharePoint server (i.e. data within SharePoint is a username and password away from anyone on the Internet).
  3. There are two kinds of data to consider:
    1. Restricted and Sensitive Data
      1. Generally, this type of data should not be placed in SharePoint.
    2. Intellectual Property that is not restricted, but should remain private
      1. This type of data may be placed in SharePoint at the discretion of project leaders.
  4. In general, if you are concerned about liability or legal ramifications, you should not place the data in SharePoint.  If you want to share restricted or sensitive data with a group, please consider using Purdue’s FileLocker sytem:  https://filelocker.purdue.edu.  While FileLocker is not as flexible as SharePoint, it is secure and encrypts data.

FileLocker – Share Files Securely

If you need to share files securely with others and you don’t want to risk placing your files on a consumer file sharing site, a good alternative @ Purdue is to use use FileLocker to distribute / share your files.

FileLocker is a free Purdue system that allows large files (up to 1 GB) to be securely uploaded and distributed. Files are encrypted within the system and you can protect files with a download password that non-Purdue people can use to fetch the file.

For example, instead of sending out CD’s in the mail to distribute a large file, you could upload it to FileLocker to enable others to securely download it.  If you need to share a group of files and folders, you could upload a ZIP file to FileLocker.

Here is a blurb from the FileLocker online help:

Learn how to share an uploaded file with anyone using a publicly available URL

1. After uploading a file, click on the file that you want to share and check the box next to “Public Share”.
2. Once the box is checked, you’ll be prompted to choose which email addresses should receive a link to the file you are sharing. You must also specify whether the share will expire after one use, or whether it can be downloaded repeatedly.
3. If the file may be downloaded repeatedly, you must specify a password that must be entered before the file can be downloaded. You will have to communicate this password to any intended recipients of the file through some other secure means (phone, encrypted email, etc).
4. Once you click share, a publicly accessible URL to download the file will be created, any email addresses you’ve entered will be sent an email notifying them that file is now available at the generated URL, and the URL will be displayed.
5. You may view the publicly accessible download URL and send it to additional people by email at any time after you share the file publicly by clicking on the “(view link)” text next to the Public Share checkbox.

You can find more information about FileLocker on these web pages:

http://www.itap.purdue.edu/service/catalog/detail.cfm?id=126
http://www.purdue.edu/securepurdue/services/index.cfm

Here is the direct link to the FileLocker login page (requires Purdue career account to log in):

https://filelocker.purdue.edu

Thank you and happy file sharing!

–Education IT

Software for your personally owned computer equipment

Dear Education Community,

Purdue has new pricing and a new online purchasing system for software that you can use on your personally owned computer equipment.  Purdue Faculty, Staff and Students are eligible to purchase the software.  To access the online software store, please navigate to the following link, scroll to the bottom, and select, “Purchase as Individual (Kivuto – formerly e-academy)”:

Purdue Licensed Software
https://www.itap.purdue.edu/shopping/software.cfm

Thank you.

–Education IT